We've all been on both sides of a bid. You ask three contractors for quotes. One follows up. One doesn't. One never even sends the bid they promised. You hire the one who followed up — not necessarily the cheapest, not necessarily the best, but the one who showed up.
That's the insight behind BidTrackr.
A few years ago, we were renovating a property and reached out to six contractors for bids. Two never responded at all. Three sent quotes and then disappeared. One followed up twice, answered every question, and made it easy to say yes. We hired that contractor — and paid a premium to do it — simply because they were the only one who stayed in the conversation.
We started asking around. Painters, remodelers, landscapers, finish carpenters. The story was always the same: bids go out, follow-ups don't happen, jobs get lost. Not because the contractor wasn't skilled. Not because their price was wrong. Because life gets busy, notes apps get cluttered, and the follow-up falls through the cracks.
The average contractor loses two to four bids per month this way. At an average bid value of $3,000, that's up to $12,000 in missed revenue every single month — not from losing on price, but from simply not following up.
The tools contractors were using weren't built for this problem.
Notes apps are graveyards. Forty-seven notes, three of them bids, none of them searchable by status or follow-up date. Spreadsheets store data but can't remind you, can't follow up for you, and can't tell you why you keep losing bids over $6,000. CRM software built for enterprise sales teams is overkill — expensive, complex, and designed for a completely different workflow.
There was no purpose-built tool for the solo contractor or small home service business that needed something simple, fast, and intelligent.
BidTrackr is an AI-powered bid tracking platform built specifically for solo contractors and small home service businesses — painters, remodelers, landscapers, finish carpenters, plumbers, electricians, and general contractors.
The core premise is simple: every bid you submit should have a follow-up date attached to it, and you should be reminded when that date arrives. But we went further than reminders.
BidTrackr gives you a full bid lifecycle — Draft, Sent, Follow-Up, Won, Lost, Invoiced — so you always know where every job stands. Customer profiles keep contact information, job history, and private notes in one place. An activity log on every bid lets you document every call, every voicemail, every revised quote. And a live pipeline dashboard shows you your open bids, total pipeline value, and what needs attention today.
We also built an AI layer on top of all of it. Describe a job in plain English and the AI drafts the bid for you — title, description, category, suggested amount, follow-up date. Ask the pipeline assistant natural language questions about your data — "which bids are won but not invoiced?" or "what type of job do I win most often?" — and get instant answers from your own history.
We're not a project management platform. We're not a CRM. We're a bid tracking tool with one core promise: help contractors win more of the jobs they bid on.
The math is straightforward. If BidTrackr helps you close one additional bid per month that you would have lost to a forgotten follow-up — at an average value of $3,000 — that's $36,000 in recovered revenue per year. The platform costs $29 per month. The return on that investment is over 100x.
Most of our early users report closing two to three additional bids in their first month, simply by having a system that reminds them to follow up when the timing is right.
BidTrackr is built for the solo operator and small crew. If you're running a one-person painting business, a two-man remodeling operation, or a landscaping company with a handful of employees — this is for you.
We designed the entire platform to work perfectly on your phone on a job site. Log a new bid in thirty seconds. Check your follow-ups between appointments. Ask the AI assistant a question while you're eating lunch in your truck. No laptop required.
We're launching today with a 14-day free trial at $29 per month after. Everything is included — no tiers, no add-ons, no surprise fees.
We're a small team building something we believe in, for an industry that has been underserved by software for too long. We're not backed by venture capital. We're not trying to become a billion-dollar company. We're trying to build a tool that genuinely helps contractors run better businesses and win more of the work they deserve.
If that sounds like something you need, we'd love to have you try it.